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AGENDA
ELGIN CITY COUNCIL
VIRTUAL SPECIAL MEETING
TUESDAY, MAY 12, 2020
CITY ANNEX COUNCIL CHAMBERS, 310 NORTH MAIN STREET
6:00 PM

In accordance with social distancing guidelines, the City Council meeting will not be open to the public.  Council Members will attend virtually.  The meeting will be streamed live at https://www.youtube.com/channel/UC3OGBV_loV0Nr3AqM1jJTzA and there will be an opportunity for the public to submit written comments prior to the meeting on agenda items.

Members of the public wishing to submit their written comments on a listed agenda item must submit their comments by emailing the city secretary at asanchez@ci.elgin.tx.us or by calling 512-229-3222 by 6:00 pm May 11, 2020.

I.

CALL TO ORDER

II.

ROLL CALL

III.

INVOCATION

IV.

PUBLIC HEARING

1.

Public hearing on an ordinance amending Section 36.12 Acceptance of Subdivision Infrastructure; repealing all other ordinances and parts of ordinances in conflict therewith; and providing a savings clause and repealing conflicting ordinances and resolutions.

V.

PUBLIC COMMENT

Individuals may request to speak on items on t​he agenda, and items not on the agenda, by requesting to speak during the meeting and under "PUBLIC COMMENT" and will be required to fill out a "PUBLIC COMMENT FORM" and present it, along with any material, handouts or information for Council, to the City Secretary prior to commencement of the Council meeting.  Speaker comments are limited to three (3) minutes.

No formal action can be taken by the City Council on items not posted on the agenda.  Items requiring a Public Hearing will allow a member of the public an opportunity to speak during the Public Hearing and does not require submission of a "PUBLIC COMMENT FORM."  Speakers must address their comments to the Mayor or Presiding Officer rather than to an individual Council Member or member of Staff.  All speakers must limit their comments to the specific subject matter noted on the "PUBLIC COMMENT FORM" and refrain from personal attacks or derogatory comments directed at any Council Member, member of Staff, other individual or group.
VI.

CITY MANAGERS REPORT

1.

Update on City of Elgin Coronavirus (COVID-19) Pandemic Response and/or Impacts

4.

General Activity Report and/or Project Update

VII.

CONSENT AGENDA

All of the items on the consent agenda are considered to be self-explanatory by the Council and will be enacted with one motion, one second, and one vote.  There will be no separate discussion of theses items unless a council member removes an item from the Consent Agenda and places it on the New Business section for Discussion and action.
1.

City Council Virtual Special Meeting Minutes - April 23, 2020

VIII.

NEW BUSINESS

1.

AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF ELGIN, TEXAS, TO WIT: 18.00 ACRES OF LAND, LYING IN AND BEING SITUATED OUT OF THE HENRY MARTIN SURVEY, ABSTRACT 518 IN TRAVIS COUNTY TEXAS AND BEING FULLY DESCRIBED IN EXHIBIT “A”, ATTACHED HERETO; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS.

2.

AN ORDINANCE ASSIGNING NEWLY ANNEXED PROPERTY TO CITY COUNCIL WARD AREA NO. 3; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS.

3.

REVIEW, DISCUSSION AND CONSIDERATION OF A COST SHARING AGREEMENT BETWEEN THE CITY OF ELGIN (“CITY”) AND RANCH ROAD PEPPERGRAS LLC (“DEVELOPER”) REGARDING RELOCATION AND CONSTRUCTION OF A 15” WASTEWATER LINE IN THE PEPPERGRASS SUBDIVISION.

4.

REVIEW, DISCUSSION AND CONSIDERATION OF A COST SHARING AGREEMENT BETWEEN THE CITY OF ELGIN (“CITY”) AND RANCH ROAD PEPPERGRAS LLC (“DEVELOPER”) REGARDING CONSTRUCTION OF A 60” STORM DRAINAGE LINE IN the PEPPERGRASS SUBDIVISION

5.

AN ORDINANCE AMENDING SECTION 36.12 ACCEPTANCE OF SUBDIVISION INFRASTRUCTURE; REPEALING ALL OTHER ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT THEREWITH; AND PROVIDING FOR A SAVINGS CLAUSE.

6.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ELGIN, TEXAS TO APPROVE A LEASE PURCHASE AGREEMENT TO FINANCE ACQUISITION OF HARDWARE AND SOFTWARE TO AUTOMATE DOCUMENT IMAGING, DATA HOSTING AND RETRIEVAL SERVICES FOR CITY DOCUMENTS GENERATED BY ALL DEPARTMENTS IN CONDUCTING DAY TO DAY OPERATIONS; AND TO AUTHORIZE THE MAYOR TO EXECUTE SAID AGREEMENT

IX.

EXECUTIVE SESSION

The City Council may announce that it will adjourn the public meeting at any time during the meeting and convene in Executive Session pursuant to Chapter 551 of the Texas Government Code to discuss any matter as specifically listed on the agenda and/or as permitted by Chapter 551 of the Texas Government Code.
X.

RECONVENE

The City Council will return to open session for possible discussion and action as a result of the Executive Session
XI.

ANNOUNCEMENTS

XII.

ADJOURMENT


Notice of Assistance at Public Meetings, the City of Elgin is committed to compliance with the Americans with Disabilities Act.  Elgin City Hall and Council Chambers are wheelchair accessible and special marked parking is available.  Persons with Disabilities who plan to attend this meeting and who may need assistance are requested to contact the City Secretary's Office at (512)229-3222.  Please provide forty-eight hours notice when feasible.

I, Amelia Sanchez, City Secretary for the City of Elgin, hereby certify this notice was posted at the City Hall Annex of the City of Elgin, Texas on or before Friday, May 8, 2020 in accordance with Chapter 551 of the Texas Government Code.        



   ________________________________
Amelia Sanchez, City Secretary