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AGENDA
ELGIN CITY COUNCIL
REGULAR MEETING
TUESDAY, NOVEMBER 16, 2021
ELGIN PUBLIC LIBRARY ANNEX COUNCIL CHAMBERS
404 NORTH MAIN STREET
6:30 PM 

Members of the public may watch the meeting at:

https://www.youtube.com/channel/UC3OGBV_loV0Nr3AqM1jJTzA

I.

CALL TO ORDER

II.

ROLL CALL

III.

INVOCATION

IV.

PLEDGE OF ALLEGIANCE

V.

PUBLIC HEARING

1.

Public hearing on an Ordinance amending the Official Zoning Map of the City of Elgin, Texas adopted in Chapter 46, Section 46-3, Revised Code of Ordinances, City of Elgin, Texas, 2013 and making this amendment a part of said official zoning map, to wit: to rezone as Planned Development District (PDD), the property being approximately 68.992 acres of land and being described in Exhibit “A”, attached hereto and providing a savings clause and repealing conflicting ordinances and resolutions.

2.

Public Hearing on an Ordinance amending Chapter 8 Business, Revised Code of Ordinances, City of Elgin, Texas, deleting in their entirety Section 8.156, and adding section 8-157.107 through 8-157.110, repealing all other ordinances and parts of ordinances in conflict therewith; and providing for a savings clause.

VI.

PUBLIC COMMENT

Individuals may request to speak on items on t​he agenda, and items not on the agenda, by requesting to speak during the meeting and under "PUBLIC COMMENT" and will be required to fill out a "PUBLIC COMMENT FORM" and present it, along with any material, handouts or information for Council, to the City Secretary prior to commencement of the Council meeting.  Speaker comments are limited to three (3) minutes.

No formal action can be taken by the City Council on items not posted on the agenda.  Items requiring a Public Hearing will allow a member of the public an opportunity to speak during the Public Hearing and does not require submission of a "PUBLIC COMMENT FORM."  Speakers must address their comments to the Mayor or Presiding Officer rather than to an individual Council Member or member of Staff.  All speakers must limit their comments to the specific subject matter noted on the "PUBLIC COMMENT FORM" and refrain from personal attacks or derogatory comments directed at any Council Member, member of Staff, other individual or group.
VII.

CITY MANAGERS REPORT

1.

Review and discuss upcoming 2022 appointments to City Boards & Committees

3.

General Activity Report and/or Project Update

VIII.

CONSENT AGENDA

The Consent Agenda includes non-controversial and routine items that are considered to be self-explanatory by the City Council and will be enacted with one motion, one second, and one vote. Any member of the City Council may pull any item from the Consent Agenda in order that the City Council discuss and act upon it individually as a part of the Regular Agenda.

1.

City Council Regular Meeting Minutes - October 12, 2021

2.

A RESOLUTION OF CITY OF ELGIN TEXAS, AUTHORIZING THE AWARD OF A GRANT MANAGEMENT SERVICE PROVIDER CONTRACT FOR THE EDA FY 2021 AMERICAN RESCUE PLAN ACT - ECONOMIC ADJUSTMENT ASSISTANCE THROUGH THE EDA AND U.S. DEPARTMENT OF COMMERCE.

3.

A RESOLUTION OF CITY OF ELGIN TEXAS, AUTHORIZING THE AWARD OF AN ENGINEERING SERVICE PROVIDER CONTRACT FOR THE EDA FY 2021 AMERICAN RESCUE PLAN ACT - ECONOMIC ADJUSTMENT ASSISTANCE THROUGH THE EDA AND U.S. DEPARTMENT OF COMMERCE.

4.

A RESOLUTION OF THE CITY OF ELGIN, TEXAS AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT BETWEEN THE CITY OF ELGIN AND GOVOLUTION LLC FOR USE OF THEIR INTERNET BASED THIRD-PARTY PROPRIETY SOFTWARE FOR ONLINE TRANSACTIONS FOR CREDIT CARD AND ELECTRONIC CHECKING AND MAKING CERTAIN FINDINGS RELATED THERETO.

5.

A RESOLUTION OF THE CITY OF ELGIN, TEXAS, APPROVING ELGIN PUBLIC SAFETY ADVISORY COMMITTEE AMENDED BYLAWS; REPEALING RESOLUTION NO. 2004-10-05-16

6.

A RESOLUTION OF THE CITY OF ELGIN, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD A BID ASSOCIATED WITH THE POTH BUILDING RENOVATION PROJECT TO SPARKS ENGINEERING INC. OF SAN ANTONIO, TEXAS; AND MAKING CERTAIN FINDINGS RELATED THERETO

8.

A RESOLUTION OF THE CITY OF ELGIN, TEXAS, APPROVING THE 2021 TOTAL AD VALOREM TAX LEVY FOR THE CITY OF ELGIN; MAKING FINDINGS OF FACT; AND PROVIDING FOR RELATED MATTERS

9.

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT BETWEEN THE CITY OF ELGIN, TEXAS (CITY) AND MCCANN ADAMS STUDIO FOR PLANNING SERVICES.

10.

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT BETWEEN THE CITY OF ELGIN, TEXAS (CITY) AND T-MOBILE FOR THE HOMETOWN GRANT

IX.

NEW BUSINESS

1.

AN ORDINANCE AUTHORIZING THE ISSUANCE OF THE CITY OF ELGIN, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2021A; LEVYING AN AD VALOREM TAX AND PLEDGING CERTAIN SURPLUS REVENUES IN SUPPORT OF THE CERTIFICATES; APPROVING AN OFFICIAL STATEMENT, A PAYING AGENT/REGISTRAR AGREEMENT AND OTHER AGREEMENTS RELATING TO THE SALE AND ISSUANCE OF THE CERTIFICATES; AND ORDAINING OTHER MATTERS RELATING TO THE ISSUANCE OF THE CERTIFICATES

2.

A RESOLUTION OF THE CITY OF ELGIN, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE CITY OF ELGIN ECONOMIC DEVELOPMENT CORPORATION RELATING TO CITY OF ELGIN, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2021A; AND MAKING CERTAIN FINDINGS RELATED THERETO

3.

AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ELGIN, TEXAS ADOPTED IN CHAPTER 46, SECTION 46-3, REVISED CODE OF ORDINANCES, CITY OF ELGIN, TEXAS, 2013 AND MAKING THIS AMENDMENT A PART OF SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE AS PDD PLANNED DEVELOPMENT DISTRICT THE PROPERTY BEING 68.992 ACRES OF LAND, OUT OF THE HENRY MARTIN SURVEY, ABSTRACT 518 IN TRAVIS CO., TX, SAID TRACT BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A”; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS.

4.

AN ORDINANCE AMENDING CHAPTER 8 BUSINESS, REVISED CODE OF ORDINANCES, CITY OF ELGIN, TEXAS, DELETING IN THEIR ENTIRETY SECTION 8.156, AND ADDING SECTIONS 8-157.107 THROUGH 8-157.110, REPEALING ALL OTHER ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT THEREWITH; AND PROVIDING FOR A SAVINGS CLAUSE.

5.

A RESOLUTION OF THE CITY OF ELGIN, TEXAS, AUTHORIZING THE CITY MANAGER TO UTILIZE THE “CONSTRUCTION MANAGER AT RISK” DELIVERY METHOD FOR THE DESIGN AND CONSTRUCTION OF THE NEW CITY OF ELGIN POLICE DEPARTMENT STATION; AND MAKING CERTAIN FINDINGS RELATED THERETO

6.

A RESOLUTION OF THE CITY OF ELGIN, TEXAS, PROVIDING A RECOMMENDATION OF A POLLING LOCATION WITHIN THE CITY OF ELGIN IN SUPPORT OF THE BASTROP COUNTY COUNTYWIDE POLLING PLACE PROGRAM AND PROVIDING FOR RELATED MATTERS

8.

A RESOLUTION OF THE CITY OF ELGIN, TEXAS, AUTHORIZING THE CITY MANAGER TO AWARD A BID FOR THE WATER STORAGE TANKS REPAINT PROJECT TO HOGAN’S, INC. OF VAN BUREN, MISSOURI; AND MAKING CERTAIN FINDINGS RELATED THERETO

9.

A RESOLUTION OF THE CITY OF ELGIN, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AND AGREEMENT WITH TRC ENGINEERS INC. FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO AN EMERGENCY PREPAREDNESS PLAN IN ACCORDANCE WITH TEXAS SENATE BILL 3; AND MAKING CERTAIN FINDINGS RELATED THERETO.

10.

A RESOLUTION OF THE CITY OF ELGIN, TEXAS, CASTING ITS VOTES FOR THE BASTROP CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS; MAKING FINDINGS OF FACT; AND PROVIDING FOR RELATED MATTERS

11.

A RESOLUTION OF THE CITY OF ELGIN, TEXAS, CASTING ITS VOTES FOR THE TRAVIS CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS; MAKING FINDINGS OF FACT; AND PROVIDING FOR RELATED MATTERS

12.

Shenandoah green belt ground maintenance - Councilmember Callahan

X.

EXECUTIVE SESSION

The City Council may announce that it will adjourn the public meeting at any time during the meeting and convene in Executive Session pursuant to Chapter 551 of the Texas Government Code to discuss any matter as specifically listed on the agenda and/or as permitted by Chapter 551 of the Texas Government Code.
XI.

RECONVENE

The City Council will return to open session for possible discussion and action as a result of the Executive Session
XII.

ANNOUNCEMENTS

XIII.

ADJOURMENT


The City Council may retire to executive session any time between the meeting’s opening and adjournment for the purpose of consultation with legal counsel pursuant to Chapter 551.071 of the Texas Government Code; discussion of personnel matters pursuant to Chapter 551.074 of the Texas Government Code; deliberation regarding real property pursuant to Chapter 551.072 of the Texas Government Code; deliberation regarding economic development negotiations pursuant to Chapter 551.087 of the Texas Government Code; and/or deliberation regarding the deployment, or specific occasions for implementation of security personnel or devices pursuant to Chapter 551.076 of the Texas Government Code. Action, if any, will be taken in open session. 

Attendance By Other Elected or Appointed Officials: It is anticipated that members of other city board, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.

Notice of Assistance at Public Meetings, the City of Elgin is committed to compliance with the Americans with Disabilities Act.  Elgin City Hall and Council Chambers are wheelchair accessible and special marked parking is available. Persons with Disabilities who plan to attend this meeting and who may need assistance are requested to contact the City Secretary's Office at (512)229-3222. Please provide forty-eight hours notice when feasible.

I, Jennifer Stubbs, City Secretary for the City of Elgin, hereby certify this notice was posted at the City Hall Annex of the City of Elgin, Texas on or before Friday, November 12, 2021, in accordance with Chapter 551 of the Texas Government Code. 

 
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